Office Administrator / Bookkeeper

The Marijuana Policy Project, a fast-paced, well-respected lobbying organization, is seeking an Office Administrator/Bookkeeper, to manage MPP's main office in Washington, D.C., do all bookkeeping, and assist the executive director.

This position is an excellent opportunity to gain exposure to all aspects of operating a fast-paced grassroots lobbying organization.

QUALIFICATIONS

The successful candidate will be a highly organized self-starter with excellent written and verbal communication skills, meticulous attention to detail, and a professional demeanor and appearance.  Experience with accounting, bookkeeping, or QuickBooks is strongly preferred.

RESPONSIBILITIES

The work of the Office Administrator/Bookkeeper falls into three basic categories:

1. Personal Assistant to Executive Director (15% of job)

• Assisting the Executive Director with day-to-day tasks, such as scheduling meetings;
• Making all travel arrangements for the Executive Director; and
• Helping the Executive Director with special projects, as needed.

2. Office Manager (for D.C. office with 22 full-time staffers, 10% of job)

• Answering MPP's main phone line;
• Ordering office supplies;
• Opening and sorting mail;
• Scheduling and overseeing office temps;
• Receiving visitors and shipments at the front desk; and
• Managing office's vendor relationships (insurance contracts, leases, office equipment maintenance contracts, phone service, water service, and so forth).

3. Administering Payroll, Benefits, and Accounting (75% of job)

• Maintaining accurate and up-to-date financial records in QuickBooks;
• Paying all bills;
• Managing monthly payroll via payroll vendor;
• Managing health and retirement benefits for employees, including health care, dental, Simple IRA retirement plan, deferred compensation plan, life insurance, and transportation benefits;
• Completing all new employee and terminated employee paperwork;
• Managing filing system for all financial records and reconciling financial data;
• Managing MPP's legal entities in various states (business filings, employer tax filings, applications for any new states); and
• Preparing MPP's 990s and working with MPP's auditor.

The Office Administrator/Bookkeeper reports to MPP's Executive Director.

COMPENSATION

Salary is $35,000-$42,000, commensurate with experience, plus full health insurance and an optional retirement plan.

TO APPLY

To apply, please see MPP's application guidelines and follow the instructions there. Interviews are being conducted on a rolling basis, so interested candidates are encouraged to apply as soon as possible.

ABOUT MPP

With 36 employees, 25,000 members and 100,000 e-mail subscribers nationwide, MPP is the largest marijuana policy reform organization in the United States. MPP works to minimize the harm associated with marijuana -- both the consumption of marijuana and the laws that are intended to prohibit its use - and believes that the greatest harm associated with marijuana is imprisonment.

Thank you for your interest.